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HR MemoMemo / HR / 0471

HR Copilot

The HR assistant that has read your handbook.

HR Copilot answers employees on the app and WhatsApp, drafts letters for HR, checks the payroll before it runs and keeps an eye on statutory dates. It works only from your company’s policies and each person’s own records.

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Employee app · WhatsAppHR Copilot
Employee

How many leaves do I have left? And send my September payslip.

HR Copilot

You have 6 earned leaves and 3 sick leaves left this year. Your September payslip is attached (net pay ₹35,260).

Payslip_Sep2026_EMP-0142.pdf
HR Manager

Draft an offer letter for a sales executive, ₹4.2 lakh CTC, Pune.

HR Copilot

Draft ready, using your company template and salary structure. PF and ESI applicability noted. Review and send?

Review draftEdit CTC split

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What HR Copilot does for each person

Sr.EntryDetail
01EmployeesLeave balance, payslip copies, holiday list, reimbursement status, tax declaration help and policy questions, answered any time in plain language.
02HR teamDrafts offer letters, appointment letters, confirmation letters, policy updates and warning letters on your templates and salary structures.
03Payroll ownerReads the draft payroll and lists unapproved overtime, unusual salary changes, missing bank details, unprocessed joiners and leavers.
04RecruitersRanks résumés against the requirements of an opening and explains which requirement each candidate meets or misses.
05ComplianceReminds HR of PF, ESI, PT and TDS dates and flags rule changes that affect your configured states and salary bands.
06ManagersShows teams with sustained heavy overtime so work can be rebalanced before it shows up as attrition.

Through the month

A typical month with HR Copilot

  1. Day 1-5Questions handled

    Payslip copies, leave balances and declaration questions answered without an HR ticket.

  2. Day 6TDS reminder

    HR is reminded that TDS for the previous month is due on the 7th, with the amount ready.

  3. Day 10-20Letters drafted

    Offer and confirmation letters drafted on templates, waiting for HR review.

  4. Day 25Payroll read

    Pre-run checks list anomalies on the draft payroll with links to fix each one.

  5. Day 28HR approves

    Payroll is approved by a person. The bank file and payslips follow.

In detail

Answers come with their source

01Leave Policy § 4.2

Cites the policy

Every policy answer shows the clause it came from, so employees and HR can check it.

02Escalated to HR

Knows when to hand over

Questions about disputes, grievances or anything outside your policies go to HR with the conversation attached.

03EN · HI · MR

Speaks the team’s language

Employees can ask in English, Hindi or Marathi and get answers from the same policies.

Terms printed on the back of the card

How the AI and your data are handled

  1. 01

    AI pre-run checks are flags for HR to review. Payroll runs only when HR approves it.

  2. 02

    HR Copilot answers from the company’s own policies and each employee’s own records. Employees see only their own data.

  3. 03

    Résumé screening ranks and explains, but never rejects anyone automatically. It does not use age, gender, religion, caste or similar details. Hiring decisions stay with people.

  4. 04

    Workload alerts are shown at team level, to help managers balance work, not to monitor individuals.

  5. 05

    Statutory calculations follow the rules configured for each company. HR and the company’s accountant verify filings.

  6. 06

    Attendance tracking is limited to working hours and work purposes. No monitoring of personal devices.

  7. 07

    Salary and employee data are encrypted, access is role-based, and the data belongs to the company.

Same employee record

Works with

Payroll RegisterPayroll RunSalary structures, arrears and bank filesEmployee CopyPayslip HubPayslips, declarations and Form 16Requisition SlipHiring TrackerOpenings, candidates and offersChallanCompliance BoxPF, ESI, PT and TDS

Circular · Memo / HR / 0471

Notice

HR Copilot: questions

01Can employees see other people’s data through HR Copilot?

No. HR Copilot answers each employee only from their own records and the policies that apply to them. Managers see what their role allows, nothing more.

02Does it send letters on its own?

No. Drafts wait in HR’s queue. A person reviews, edits if needed and sends.

03How does it learn our policies?

Upload your handbook, leave policy and holiday lists. HR Copilot answers from those documents and from the rules configured in K.D.Uparkar, and shows the source with each answer.

04Which plan includes it?

Employee Q&A is included in Team. The full HR Copilot, with drafting, pre-run checks, résumé ranking and compliance watch, is included in Company and Group.

Last line of the payslip

Net pay:On time.

Set up your salary structures, import last month's attendance and close one full payroll on K.D.Uparkar before you pay anything. Payslips, bank file and statutory reports included.

  • 1 month · full payroll
  • No card to start
  • Migration help from our team
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