Probation rules
Block or limit certain leave types until confirmation, by the date in the appointment letter.
Leave ApplicationForm KD-04
Leave Desk
Leave policies written once. Balances right every month.
Define earned, sick, casual and any other leave types with accrual, carry-forward and encashment rules. Employees apply on the app, managers approve, and paid days reach payroll without anyone re-typing them.
TypeEarned leave
From19.10.2026
To21.10.2026
Days2 (20.10 Dussehra excluded)
ReasonFamily function, Kolhapur
Applied Team lead HR
Balance after approval
Holiday list: Maharashtra 2026 · 14 days
Register
Leave rules you can set
Sr.EntryDetail
01Leave typesEarned, sick, casual, maternity, paternity, compensatory off and any type your policy names.
02AccrualMonthly, quarterly or yearly credit, pro-rated for joiners and based on days worked if you choose.
03Carry-forward and lapseCaps on carry-forward, lapse dates and encashment of the excess.
04Sandwich ruleDecide whether weekly offs and holidays between leave days count as leave.
05Half days and short leaveFirst half, second half and hourly short leave with monthly limits.
06Comp offEarned by working on a weekly off or holiday, with an expiry you set.
Through the month
From request to payslip
- RequestEmployee applies
On the app or WhatsApp through HR Copilot, with the balance shown before submitting.
- ApprovalManager decides
Approve or reject in one tap, with team calendar showing who else is away.
- UpdateBalance adjusts
The balance and the attendance register update at once.
- PayrollPaid days counted
Leave without pay reduces paid days. Encashment appears on the payslip.
In detail
Small rules that usually live in someone’s head
Holiday per location
Pune staff get Gudi Padwa, Bengaluru staff get Ugadi, on the same company calendar.
Team calendar
Managers see overlapping leave before approving, so the shop floor is never short.
Circular · Form KD-04
Notice
Leave Desk: questions
01Can different grades have different leave policies?
Yes. Assign policies by grade, department, location or employment type, and an employee picks up the right policy when their record changes.
02How do we bring in current balances?
Upload opening balances per employee and leave type during setup. Accruals continue from there.
03Does leave encashment go to payroll?
Yes. Encashment at year end or at exit is calculated on your formula and appears on the payslip or full and final statement.
04Can employees apply on WhatsApp?
Yes, through HR Copilot. It shows the balance, confirms dates and submits the request to the approver.
Last line of the payslip
Net pay:On time.
Set up your salary structures, import last month's attendance and close one full payroll on K.D.Uparkar before you pay anything. Payslips, bank file and statutory reports included.
- 1 month · full payroll
- No card to start
- Migration help from our team