Unapproved overtime
Overtime recorded but not approved by the manager, with the hours and the amount it would add.
Payroll RegisterForm KD-05
Payroll Run
Close payroll with nothing left to explain.
Attendance and leave arrive locked. Salary structures, arrears, loans and reimbursements are applied. AI pre-run checks list anything unusual, HR approves, and the bank file and payslips are produced in the same run.
- 01 Attendance locked
- 02 Inputs
- 03 Pre-run checks
- 04 HR approval
- 05 Bank file
Employees228
Gross₹ 84,62,400
Deductions₹ 9,18,770
Net payable₹ 75,43,630
Pre-run checks · 3 flags
EMP-0142 8 h overtime not approvedReview
EMP-0377 Basic up 41% from SeptemberConfirm
EMP-0512 Joined 14 Oct, bank details missingRequest
2 leavers settled with full and final
Register
What a payroll run covers
Sr.EntryDetail
01Salary structuresBasic, HRA, special allowance, conveyance and your own components, as fixed amounts or percentages of CTC.
02ArrearsBack-dated increments calculated month by month, with PF and tax recalculated on the difference.
03Variable payIncentives, bonus and one-time payments uploaded by sheet or entered per employee.
04Loans and advancesSalary advances and loans recovered in instalments you set.
05Full and finalNotice recovery, leave encashment, gratuity where applicable and final payslip.
06OutputsBank transfer file, payroll register, salary journal for accounts and payslips for every employee.
Through the month
Five steps, in order
- 01Lock attendance
Paid days and approved overtime are taken from Punch In and Leave Desk.
- 02Add inputs
Incentives, deductions and reimbursements for the month.
- 03Pre-run checks
HR Copilot lists anomalies against last month and your rules.
- 04HR approves
A person approves the run. Totals are frozen.
- 05Pay and publish
Bank file downloaded, payslips published to the employee app.
In detail
What the pre-run checks look for
Unusual changes
Basic or gross pay that moved more than your threshold against last month, with the reason if one was recorded.
Missing details
Joiners without bank details or PAN, leavers not marked for full and final, PF numbers not linked.
Terms printed on the back of the card
How the AI and your data are handled
- 01
AI pre-run checks are flags for HR to review. Payroll runs only when HR approves it.
- 02
HR Copilot answers from the company’s own policies and each employee’s own records. Employees see only their own data.
- 03
Résumé screening ranks and explains, but never rejects anyone automatically. It does not use age, gender, religion, caste or similar details. Hiring decisions stay with people.
- 04
Workload alerts are shown at team level, to help managers balance work, not to monitor individuals.
- 05
Statutory calculations follow the rules configured for each company. HR and the company’s accountant verify filings.
- 06
Attendance tracking is limited to working hours and work purposes. No monitoring of personal devices.
- 07
Salary and employee data are encrypted, access is role-based, and the data belongs to the company.
Circular · Form KD-05
Notice
Payroll Run: questions
01Can we run payroll for more than one company?
Yes, on the Group plan. Each entity has its own structures, bank files and statutory registrations under one login.
02How are back-dated increments handled?
Enter the revision with its effective date. Arrears for the past months are calculated with PF and TDS recalculated on the difference and paid in the current run.
03Can payroll be reopened after approval?
An approved run can be reopened by an authorised user before payslips are published. Every reopening is logged.
04Which banks are supported for the transfer file?
Bulk salary upload formats for common Indian banks are available, and a generic format works with most others. Tell us your bank during setup.
Last line of the payslip
Net pay:On time.
Set up your salary structures, import last month's attendance and close one full payroll on K.D.Uparkar before you pay anything. Payslips, bank file and statutory reports included.
- 1 month · full payroll
- No card to start
- Migration help from our team